Author Guidelines

Author Guidelines and Submission Guide
JDCIS: Journal of Data, Computation, and Information System

This guide is intended to help authors prepare and submit manuscripts to JDCIS through the OJS (Open Journal System) platform, starting from manuscript preparation to post-acceptance.

1. Manuscript Preparation

Before submitting, ensure that your manuscript fully complies with all JDCIS requirements.

1.1 General Article Format

  • The manuscript must follow the official JDCIS template, including:
    • Paper size: A4
    • Layout: two-column
    • Required margins as specified in the template
  • Article length: minimum 6 pages, excluding references.
  • Maximum number of authors: 6.
  • Required article structure:
    1. Introduction
    2. Materials and Method
    3. Results and Discussion
    4. Conclusion
  • Abstract:
    • Length: 230–250 words
    • Must clearly include: objectives, materials, method, results, and implications.
  • Keywords:
    • Written in English.
    • Separated using semicolons (;).
  • Paragraphs:
    • All paragraphs must be justified.
    • Indentation must follow the JDCIS template.

1.2 Citations and References

  • Minimum number of references: 30.
  • At least 70% of references must have been published within the last 5 years from the submission date.
  • All references must be in English.
  • Authors are strongly encouraged to use a citation manager (e.g., Mendeley) to ensure:
    • Correct and consistent in-text citations
    • Synchronized reference list
  • DOIs must be included for all references where available.

1.3 Figures and Tables

  • All figures must be high quality, with no blurred or pixelated images.
  • Captions for figures and tables must follow the JDCIS template, using:
    • Times New Roman, 8 pt
  • Large figures may span across two columns when necessary, as long as they remain consistent with the template layout.

2. Creating an Account and Logging in to JDCIS OJS

  1. Open the official JDCIS website:
    https://jdcis.org/jdcis/en
  2. Click Login.
  3. If you do not have an account:
    • Click Register.
    • Fill in the required details: name, email, affiliation, country, and password.
  4. Log in using your registered email and password.

3. Submission Process and Editorial Workflow

All manuscripts must be submitted online via the JDCIS OJS submission system. Submissions sent via email will not be processed.

3.1 Start a New Submission

  1. After logging in, go to User Home.
  2. Click New Submission.
  3. The system will display the submission workflow.

3.2 Step 1 – Start

In this step, you must:

  • Select Article Section: REGULAR.
  • Confirm that:
    • The article is original and has not been published or submitted elsewhere.
    • The article fits within the focus and scope of JDCIS.
    • The manuscript follows the JDCIS author guidelines and template.

3.3 Step 2 – Upload Submission

  • Upload your manuscript in DOC or DOCX format.
  • PDF is not allowed at the initial submission stage.
  • Ensure the uploaded file strictly complies with the JDCIS template.

3.4 Step 3 – Enter Metadata

Provide complete and accurate metadata:

  • Article title in Title Case.
  • Abstract (230–250 words, containing objectives, materials, method, results, and implications).
  • Keywords, separated by semicolons.
  • Authors in the correct order of contribution.
  • Affiliations and email addresses for all authors.

3.5 Step 4 – Upload Supplementary Files (Optional)

  • You may upload supplementary files such as:
    • Additional figures
    • Datasets
    • Appendices or supporting documents
  • This step is optional, unless specifically requested by the editor or reviewers.

3.6 Step 5 – Confirmation

  • Review all entered data and uploaded files carefully.
  • Click Finish Submission to complete the submission process.

3.7 Editorial Workflow Overview

Once the submission is completed, your manuscript enters the editorial workflow, which typically consists of:

  1. Initial Editorial Screening
  2. Double-Blind Peer Review
  3. Author Revision
  4. Final Editorial Decision

4. Review Process

After submission, your manuscript will go through several phases:

4.1 Editorial Screening – Template and Scope Check

  • The editorial team verifies:
    • Compliance with the JDCIS template
    • Relevance to the journal’s focus and scope
    • Basic language quality and scientific merit
  • Manuscripts that do not meet basic requirements may be returned to authors or rejected at this stage.

4.2 Similarity Check – Plagiarism and AI Writing

  • The manuscript is screened for plagiarism and AI-generated content using reliable tools (e.g., Turnitin, iThenticate, or similar).
  • General requirements:
    • Plagiarism score < 15%
    • AI Writing score < 30% (according to the tools used by the journal)

4.3 Double-Blind Peer Review

  • Manuscripts that pass screening are sent for double-blind peer review:
    • Reviewers do not know the authors’ identities.
    • Authors do not know the reviewers’ identities.
  • Reviewers assess:
    • Originality and contribution
    • Soundness of methodology
    • Clarity of presentation
    • Quality and relevance of references
    • Significance of results and discussion

4.4 Author Revision

  • Based on reviewer and editorial comments, authors may be asked to revise their manuscripts.
  • Authors should:
    • Respond to all comments clearly and systematically.
    • Upload a revised DOC/DOCX manuscript.
    • Provide a response-to-reviewer document if requested, explaining how each comment was addressed.

4.5 Final Editorial Decision

  • The editor makes the final decision, which may be:
    • Accept
    • Minor Revision
    • Major Revision
    • Reject
  • Accepted manuscripts continue to copyediting, proofreading, and scheduling for publication.

5. After Acceptance

  • Once your manuscript is accepted, the editor will send a proofreading version (commonly in PDF) for final checking.
  • Authors must carefully verify:
    • Spelling and grammar (typos)
    • Author names and order
    • Affiliations and email addresses
    • Figure and table placement
  • After final approval, the article will be scheduled for publication in an upcoming issue of JDCIS.

6. Publication Ethics

JDCIS is committed to maintaining the highest standards of publication ethics and academic integrity.

  • The journal strictly prohibits:
    • Plagiarism, including self-plagiarism and mosaic plagiarism
    • Data fabrication (making up data)
    • Data falsification (manipulating data)
    • Citation manipulation (e.g., adding irrelevant citations solely to inflate metrics)
    • Duplicate or redundant publication of the same work in multiple venues
  • All submissions are screened for plagiarism using reliable software (e.g., Turnitin or iThenticate).
  • Manuscripts with unacceptable similarity levels or clear evidence of unethical behavior may be:
    • Rejected immediately, or
    • Returned to the authors for clarification, correction, or explanation.
  • In cases of confirmed misconduct, JDCIS reserves the right to:
    • Reject the manuscript or
    • Retract a published article, and/or
    • Notify the authors’ institutions or relevant authorities, in line with standard publication ethics guidelines.

Authors are responsible for ensuring that:

  • The submitted work is original and all sources are properly cited.
  • All listed authors:
    • Have made a significant contribution to the research, and
    • Have approved the final version of the manuscript.
  • Any conflicts of interest are fully disclosed.
  • All required ethical approvals (e.g., for human/animal subjects, data privacy) have been obtained, where applicable.

7. Tips to Help Your Article Pass JDCIS Screening

  • Strictly follow the official JDCIS template (do not change fonts, margins, or column settings).
  • Ensure that at least 70% of references are from recent literature (e.g., 2020–2025 for current submissions).
  • Use clear, formal academic English throughout the manuscript.
  • Check that:
    • All figures and tables are high quality, properly numbered, and cited in the text.
    • All equations follow the formatting style of the template.
  • Include DOIs for all references when available.
  • For the initial submission, upload only DOC/DOCX files (no PDF).

8. Important Notes

  • All submissions must be made through the JDCIS OJS system. Submissions via email will not be processed.
  • Ensure that the corresponding author’s email address is active and regularly checked, as all editorial notifications (review results, revision requests, acceptance letters) will be sent via email.
  • Authors are encouraged to regularly log in to their JDCIS OJS account to monitor the status of their submission.

End of Author Guidelines and Submission Guide for JDCIS.